Managing Tournaments

Registration Management

Opening Registration

After creating a tournament, registration is closed by default. Open it when you're ready to accept participants:

1. Go to your tournament details page
2. Click "Open Registration"
3. Players can now register for the tournament

Closing Registration

Close registration when:

• You have enough participants
• The tournament is about to start
• You need to finalize the bracket

Check-In Management

Opening Check-In

Check-in allows registered players to confirm they're present and ready to play:

1. Go to your tournament details page
2. Click "Open Check-In"
3. Registered players can now check in

Check-In Status

On the entries list, you can see which participants have checked in:

• ✅ Checked in - Ready to play
• ⏳ Pending - Registered but not checked in

Manual Check-In

As a tournament director, you can manually check in participants:

1. Find the entry in the participants list
2. Click to check them in

Team Formation & Invitations

Doubles and Team tournaments use an invitation system, allowing players to invite partners who haven't registered yet.

How Team Registration Works

Step 1: Register and Form Team

1. Player clicks "Register" on tournament page
2. Registration modal opens with:
   • Team Name input (optional for doubles, required for 4-player teams)
   • Searchable list of ALL users in the system

Step 2: Select Partners

• Type to search for players by name
• Click to select partners:
  • Doubles: Select 1 partner
  • Team (4-player): Select 3 teammates
• Selected players show a checkmark

Step 3: Complete Registration

• Click "Register Team"
• System creates entry as team captain
• Sends invitations to selected partners

Step 4: Monitor Invitation Status

• A "Team Invitations Status" section appears on tournament page
• Shows each invited teammate with "Pending Response" status
• Updates automatically when teammates respond

For Invited Players

When a player is invited to a team:

1. Visit the tournament page
2. See a prominent blue notification: "You've Been Invited!"
3. Details show:
   • Who invited them
   • Team name (if provided)
   • Tournament information
4. Actions available:
   • ✓ Accept: Joins the team immediately, entry becomes "Registered"
   • ✗ Reject: Declines invitation, allowing them to register independently or with another team

Team Captain Responsibilities

Do:

• Coordinate with your teammates before inviting them
• Provide a team name (especially for 4-player teams)
• Monitor invitation status on the tournament page
• Ensure all teammates accept before check-in deadline

Participant List Display

For doubles and team tournaments:

• Only team captains appear in the list (to avoid duplicates)
• Team captains have a (Captain) badge
• Team names displayed if provided
• If no team name: Shows "Player1 & Player2" format

Random Doubles

In Random Doubles format, the system automatically pairs players when the tournament starts. No team formation required - players just register individually.

Viewing Entries

The entries list shows:

• Participant name(s)
• Team name (for doubles/team)
• Registration time
• Check-in status
• Team completion status (for doubles/team)

Removing Entries

You can remove entries before the tournament starts if needed:

1. Find the entry in the list
2. Click the remove/delete option
3. Confirm the removal

Pre-Tournament Checklist

Before clicking "Start Tournament," verify:

• ✅ All expected participants are registered
• ✅ All participants are checked in
• ✅ All teams are complete (doubles/team formats)
• ✅ Number of courts is set correctly
• ✅ Game rules are configured properly

Related Guides

• Creating Tournaments
• Running Tournaments
• Player Guide: Tournaments