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Managing Tournaments

Handle registrations, check-ins, and teams before the tournament starts.

Registration Management

Opening Registration

After creating a tournament, registration is closed by default. Open it when you're ready to accept participants:

  1. Go to your tournament details page
  2. Click "Open Registration"
  3. Players can now register for the tournament

Closing Registration

Close registration when:

  • You have enough participants
  • The tournament is about to start
  • You need to finalize the bracket

Independent Controls

Registration and check-in are controlled separately. You can close registration while keeping check-in open, allowing registered players to confirm attendance without accepting new registrations.

Check-In Management

Opening Check-In

Check-in allows registered players to confirm they're present and ready to play:

  1. Go to your tournament details page
  2. Click "Open Check-In"
  3. Registered players can now check in

Check-In Status

On the entries list, you can see which participants have checked in:

  • ✅ Checked in - Ready to play
  • ⏳ Pending - Registered but not checked in

Manual Check-In

As a tournament director, you can manually check in participants:

  1. Find the entry in the participants list
  2. Click to check them in

Before Starting

Only checked-in participants will be included in the tournament. Make sure everyone who's playing has checked in before you start!

Team Management (Doubles/Team)

How Teams Form

  1. Captain registers

    - First player becomes team captain

  2. Captain invites

    - Sends invitation to partner(s)

  3. Partner accepts

    - Partner confirms the invitation

  4. Team complete

    - Ready for tournament

Incomplete Teams

Teams must be complete before the tournament starts. If a partner hasn't accepted, the team cannot be included.

Random Doubles

In Random Doubles format, the system automatically pairs players when the tournament starts. No team formation required - players just register individually.

Viewing Entries

The entries list shows:

  • Participant name(s)
  • Team name (for doubles/team)
  • Registration time
  • Check-in status
  • Team completion status (for doubles/team)

Removing Entries

You can remove entries before the tournament starts if needed:

  1. Find the entry in the list
  2. Click the remove/delete option
  3. Confirm the removal

Communication

If you need to remove someone, consider letting them know why. Good communication keeps your community happy!

Pre-Tournament Checklist

Before clicking "Start Tournament," verify:

  • ✅ All expected participants are registered
  • ✅ All participants are checked in
  • ✅ All teams are complete (doubles/team formats)
  • ✅ Number of courts is set correctly
  • ✅ Game rules are configured properly

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